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Club ByLaws
Iowa River Disc Golf Club Bylaws
Name:Iowa River Disc Golf ClubHereafter referred to in these bylaws as the Club
Mission Statement:The Iowa River Disc Golf Club is a non-profit 501c(3) disc golf club that promotes the growth of disc golf and player development in the Iowa City and Coralville area. We work with the local disc golf community, governing bodies, and businesses to provide volunteer labor and improve the disc golf courses in the Iowa City/Coralville area, and with the PDGA to coordinate tournaments and other club business.
Iowa River Disc Golf Club - Board of Director Position Descriptions
Board of Directors:The following rules apply:The Board of Directors is composed of Officers to include a President, Vice President, Secretary, Treasurer, Communications Director, and two at large board members. At capacity, the board should have an odd number of officers.Officers of the Board are responsible for directing the affairs of the organization.Officers serve without compensation but, with Board approval, may be reimbursed for expenses.Coordinators who will be assigned to an Officer, for one point of contact to the Board: Project coordinatorsCourse coordinators League coordinators
President – Reports to: Iowa River Disc Golf Club Board of DirectorsResponsibilities:Lead cadence of the Club meetings.With the assistance of the Secretary, set the agenda and distribute it in a timely manner ahead of the next meeting.Run the agenda at the Club meeting to accomplish business at hand, including approval of expenditures.Develop, recruit, and support succession planning of board members, league directors and tournament directors.Develop and supervise board member training.Maintain a “notebook” of positional accomplishments and action items.Length of term:Two yearsTerm starts in odd numbered yearsLimit of 2 back-to-back terms in the position provided there are candidates for PresidentCan reapply for the same position after either a one term waiting period or holding another office positionRequirements / preferences:To be considered for the position, candidates will submit written reasons for wanting the position and ideas about how to promote the growth of the Club or improve the functions of the club.Must be an Iowa River Disc Golf Club member in the year the election is being held for the position.Must be an active PDGA member and current certified PDGA Official.
Vice-President – Reports to: Iowa River Disc Golf Club Board of DirectorsResponsibilities:Lead regular monthly Club meetings if the President is not in attendance.Assist President to set and run the agenda at Club meetings to accomplish business at hand, including approval of expenditures.Assist President to develop, recruit, and support succession planning of board members, league directors and tournament directors.Assist President in overall development and supervision of board training.Should the President be unable to perform his/her duties, the Vice-President assumes the responsibilities of the office.Maintain a “notebook” of positional accomplishments and action items.Length of term:Two yearsTerm starts in even numbered yearsLimit of 2 back-to-back terms in the position provided there are candidates for Vice PresidentCan reapply for the same position after either a one term waiting period or holding another office positionRequirements / preferences:To be considered for the position, candidates will submit written reasons for wanting the position and ideas about how to promote the growth of the Club or improve the functions of the club.Must be an Iowa River Disc Golf Club member in the year the election is being held for the position.Must be an active PDGA member and current certified PDGA Official.
Secretary – Reports to: Iowa River Disc Golf Club Board of DirectorsResponsibilities:Write or delegate responsibility for writing of official correspondence, including minutes of board meetings.Distribute minutes to Board members within one week of any Club meetings.Maintain a “notebook” of positional accomplishments and action items.In coordination with the Treasurer, maintain the club membership list and record membership contact information (email) for elections. Length of term:Two yearsTerm starts in even numbered yearsLimit of 2 back-to-back terms in the position provided there are candidates for SecretaryCan reapply for the same position after either a one term waiting period or holding another office positionRequirements / preferences:To be considered for the position, candidates will submit written reasons for wanting the position and ideas about how to promote the growth of the Club or improve the functions of the club.Must be an Iowa River Disc Golf Club member in the year the election is being held for the position.Does not have to be an active PDGA member.
Treasurer – Reports to: Iowa River Disc Golf Club Board of DirectorsResponsibilities:Deposit and disburse funds to conduct Club business.Maintain records of all receipts and expenditures.Prepare a financial report to be reviewed and approved by elected Board Members at regularly scheduled Board meetings. Prepare end of year financial reports.Maintain a relationship with the bank.Ensure signatures are on file for Board members with signing rights.Maintain a “notebook” of positional accomplishments and action items.In coordination with the Secretary, maintain the club membership list and record membership dues received. Length of term:Two yearsTerm starts in odd numbered yearsLimit of 2 back-to-back terms in the position provided there are candidates for TreasurerCan reapply for the same position after either a one term waiting period or holding another office positionRequirements / preferences:To be considered for the position, candidates will submit written reasons for wanting the position and ideas about how to promote the growth of the Club or improve the functions of the club.Must be an Iowa River Disc Golf Club member in the year the election is being held for the position.Does not have to be an active PDGA member.
Communications Director – Reports to: Iowa River Disc Golf Club Board of DirectorsResponsibilities:Develop and inform media contacts about local tournaments and other Club business.Write stories about Club business for Club website or social media.Monitor email for the Club.Maintain a “notebook” of positional accomplishments and action items.Length of term:Two yearsTerm starts in even numbered yearsLimit of 2 back-to-back terms in the position provided there are candidates for Communications DirectorCan reapply for the position after one term out of the positionRequirements / preferences:To be considered for the position, candidates will submit written reasons for wanting the position and ideas about how to promote the growth of the Club or improve the functions of the club.Must be an Iowa River Disc Golf Club member in the year the election is being held for the position.Does not have to be an active PDGA member.
Board Member at Large: Two Positions – Reports to: Iowa River Disc Golf Club Board of DirectorsResponsibilities:Determined by the President and Vice President each year based on the needs of the Club.Maintain a “notebook” of positional accomplishments and action items.Length of term:One yearTerm starts annuallyLimit of 2 back-to-back terms in the position provided there are candidates for Board Member at LargeCan reapply for the same position after either a one term waiting period or holding another office positionRequirements / preferences:To be considered for the position, candidates will submit written reasons for wanting the position and ideas about how to promote the growth of the Club.Must be an Iowa River Disc Golf Club member in the year the election is being held for the position.Does not have to be an active PDGA member.
Code of Ethics
We, as members of the IRDGC Board, dedicate ourselves to carrying out the mission of this organization. We will do the following:
1. Recognize that the chief function of the IRDGC Board at all times is to serve the best interests of our constituency: the members of the Iowa River Disc Golf Club.2. Accept as a personal duty the responsibility to keep up-to-date on emerging issues and to conduct ourselves with professional competence, fairness, impartiality, efficiency, and effectiveness.3. Respect the structure and responsibilities of the board, provide it with facts and advice as a basis for its making policy decisions, and uphold and implement policies adopted by the board.4. Keep the community informed about issues affecting it.5. Conduct our organizational and operational duties with positive leadership exemplified by open communication, creativity, dedication, and compassion.6. Exercise whatever discretionary authority we have under the law to carry out the mission of the organization.7. Serve with respect, concern, courtesy, and responsiveness in carrying out the organization’s mission.8. Demonstrate the highest standards of personal integrity, truthfulness, honesty, and fortitude in all our activities in order to inspire confidence and trust in our activities.9. Avoid any interest or activity that is in conflict with the conduct of our official duties.10. Respect and protect privileged information to which we have access in the course of our official duties. 11. Strive for personal and professional excellence and encourage the professional developments of others.
Board Meetings:The Board will meet at a minimum of six times annually; in person or virtually.At each meeting the President, or in the President’s absence the Vice-President, is in the chair and controls the meeting pace and adjournment.Board agendas and minutes are distributed in a timely manner.
Decision Process:When making decisions the following applies:A quorum for the transaction of business of the Board of Directors is a majority.Decisions are made based on a majority vote of those members present except as noted or required.Issues requiring a majority vote of the Board may be polled on the current messaging platform and confirmed in writing in the following monthly meeting minutes.A motion must be made to vote on an item.The motion must be seconded to conduct the vote.If needed, provide a period for discussion of the topic to be considered. Following the discussion period, the vote is then taken, and results are recorded by the Secretary.Without a quorum, the vote will either be delayed until the next Club meeting, or if the decision cannot wait, be conducted via an email that includes all Board Officers.
Elections:The President and Treasurer will be elected in even years for 2-year terms to begin in the odd numbered years.The Vice President, Secretary, and Communications Directors will be elected in odd years for 2-year terms to begin in the even numbered years.Both Member at Large positions will be elected annually for one-year terms.Elections will take place annually beginning mid-October and ending November 1.The Club members who will be voting need to be paid members by the beginning of the voting period.By October 1, members desiring to run for any open Board position must submit written reasons for wanting the position and ideas about how to promote the growth of the Club.By October 15, current Board members must approve candidates on the ballot to ensure Mission Statement continuity.Candidates must be an IRDGC member in the year the election is being held for the position.Candidates are in good standing with the IRDGC.Candidates meet the standards outlined in the Code of EthicsThe President will coordinate the election process (ballots) and direct the completed member ballots to either the Secretary or Treasurer depending upon which position will handle that task.When the Treasurer position is up for election, the Secretary and Vice President will verify and count the votes.When the Secretary position is up for election, the Treasurer and President will verify and count the votes.Ballots will not need to be sent out if all open positions have only 1 candidate each. An email to the members explaining that the elections were uncontested will suffice to provide notice of the election results.Results will be announced by reporting percentages rather than vote counts.Elected board members will take office on January 1 of the year following the election.
Succession Planning:Succession planning will be supported by the following activities:Newly elected board members prepare for their office by learning about their responsibilities November through December before starting their term in January.The President is responsible for the overall development and supervision of board member training. This will include a review of a board member notebook outlining position responsibilities and discussions with the outgoing officeholder.
Coordinator GuidelinesRegarding Coordinators:Coordinator positions are voluntary assignments, not elected positions.The Officers are assigned and act as liaisons to designated Coordinators.The President can appoint members to a Coordinator position that may span multiple years to perform a special function.The President can appoint members to a temporary Coordinator position to perform a special function. Once the function is completed the Coordinator position is dissolved.
Leaving the Board:The following rules apply:The Board member wishing to resign must do so in person at a board meeting or writing to the President of the Club.Board members are subject to termination if their conduct is detrimental to the Club as determined by a majority vote of the Board.Should the President be unable to perform his/her duties, the Vice President assumes the responsibilities of the office.Should a vacancy occur, the Board appoints a member to fill the term of the resigning member with a majority vote from the active Officers of the Board.
Termination of Board Member:Board Members will be terminated or suspended if:Their conduct is detrimental to the Club as determined by the remaining Board members using the Code of Ethics as a guide.The termination or suspension can be reviewed by the remaining Board of Directors after a period of two years either by petition from the terminated or suspended individual or at the Board’s own discretion.
Indemnification:The Club shall, in accordance with the Articles, indemnify and hold harmless each Officer now or hereafter serving the Club or any subsidiary thereof.
Membership and Dues:Membership is open to anyone who supports the mission and the vision of the Club, subscribes to the bylaws and pays the annual dues.Members of the IRDGC strive to demonstrate high standards of personal integrity, truthfulness, honesty, and fortitude in all Club activities in order to inspire confidence and trust in other members.A member has the right to hold office, vote in elections, and be eligible for all rights and privileges of the Club, no matter the level of Membership tier they purchased as long as they are a member in good standing and they meet the standards outlined in the Code of Ethics. The Board of Directors determines the club dues and the various membership packages.Annual dues are payable at the beginning of each fiscal year or whenever members decide to join the Club.Dues paid by any member are non-refundable and non-transferable.
Termination of membership:Members will be terminated or suspended if:Their conduct is detrimental to the Club as determined by a majority vote of the Board. The termination or suspension can be reviewed by the Board of Directors after a period of two years either by petition from the terminated or suspended individual or at the Board’s own discretion.After agreement from the Board, a member whose status has been suspended or terminated can be reinstated when they pay their dues to the Club.
Club Finances:The following rules apply:The fiscal year will run from January 1 to December 31.The Board of Directors approves the budget for known projects in January.All expenses over $50 require prior approval of the Board.An internal audit by a qualified Club member will be carried out annually. An audit report is made to the Board of Directors within ninety days of the end of the fiscal year.The Treasurer, President and Vice President will have access to the Club bank account.Two signatures are required on a check written against the Club bank account.Debit card purchases do not require a second person to verify the purchase, but rather the receipts for previously approved expenditures over $50 will be given to the Treasurer or stored in the Club Google Drive.
Expenses:The following define the guideline for reimbursement of expenses:Board members and their coordinators are authorized to incur expenses $50 or above only as approved in the annual budget or by a vote.Expenses below $50 do not require Board approval, with the expectation that the Officer or Coordinator will be reimbursed for their purchases.
Revisions:These Bylaws may be altered, amended, or repealed and new bylaws may be adopted by majority vote of the Directors at any regular meeting or at any special meeting, if at least five (5) business days written notice is given of intention to alter, amend, repeal, or to adopt new bylaws at the meeting.
Preliminary Bylaws Version Revision Date Revised Byv1.1 12/7/2021 Andy Hamerv1.2 12/15/2021 Andy Hamerv1.3 12/21/2021 Jeff Harperv1.4 1/10/2022 Andy Hamerv1.5 1/12/2022 The Club (first approved by Club Board 2/9/2022)v1.6 12/7/2022 The Clubv1.7 5/31/2023 The Clubv1.8 1/3/2024 The Clubv1.9 10/2/24 The Club
Name:Iowa River Disc Golf ClubHereafter referred to in these bylaws as the Club
Mission Statement:The Iowa River Disc Golf Club is a non-profit 501c(3) disc golf club that promotes the growth of disc golf and player development in the Iowa City and Coralville area. We work with the local disc golf community, governing bodies, and businesses to provide volunteer labor and improve the disc golf courses in the Iowa City/Coralville area, and with the PDGA to coordinate tournaments and other club business.
Iowa River Disc Golf Club - Board of Director Position Descriptions
Board of Directors:The following rules apply:The Board of Directors is composed of Officers to include a President, Vice President, Secretary, Treasurer, Communications Director, and two at large board members. At capacity, the board should have an odd number of officers.Officers of the Board are responsible for directing the affairs of the organization.Officers serve without compensation but, with Board approval, may be reimbursed for expenses.Coordinators who will be assigned to an Officer, for one point of contact to the Board: Project coordinatorsCourse coordinators League coordinators
President – Reports to: Iowa River Disc Golf Club Board of DirectorsResponsibilities:Lead cadence of the Club meetings.With the assistance of the Secretary, set the agenda and distribute it in a timely manner ahead of the next meeting.Run the agenda at the Club meeting to accomplish business at hand, including approval of expenditures.Develop, recruit, and support succession planning of board members, league directors and tournament directors.Develop and supervise board member training.Maintain a “notebook” of positional accomplishments and action items.Length of term:Two yearsTerm starts in odd numbered yearsLimit of 2 back-to-back terms in the position provided there are candidates for PresidentCan reapply for the same position after either a one term waiting period or holding another office positionRequirements / preferences:To be considered for the position, candidates will submit written reasons for wanting the position and ideas about how to promote the growth of the Club or improve the functions of the club.Must be an Iowa River Disc Golf Club member in the year the election is being held for the position.Must be an active PDGA member and current certified PDGA Official.
Vice-President – Reports to: Iowa River Disc Golf Club Board of DirectorsResponsibilities:Lead regular monthly Club meetings if the President is not in attendance.Assist President to set and run the agenda at Club meetings to accomplish business at hand, including approval of expenditures.Assist President to develop, recruit, and support succession planning of board members, league directors and tournament directors.Assist President in overall development and supervision of board training.Should the President be unable to perform his/her duties, the Vice-President assumes the responsibilities of the office.Maintain a “notebook” of positional accomplishments and action items.Length of term:Two yearsTerm starts in even numbered yearsLimit of 2 back-to-back terms in the position provided there are candidates for Vice PresidentCan reapply for the same position after either a one term waiting period or holding another office positionRequirements / preferences:To be considered for the position, candidates will submit written reasons for wanting the position and ideas about how to promote the growth of the Club or improve the functions of the club.Must be an Iowa River Disc Golf Club member in the year the election is being held for the position.Must be an active PDGA member and current certified PDGA Official.
Secretary – Reports to: Iowa River Disc Golf Club Board of DirectorsResponsibilities:Write or delegate responsibility for writing of official correspondence, including minutes of board meetings.Distribute minutes to Board members within one week of any Club meetings.Maintain a “notebook” of positional accomplishments and action items.In coordination with the Treasurer, maintain the club membership list and record membership contact information (email) for elections. Length of term:Two yearsTerm starts in even numbered yearsLimit of 2 back-to-back terms in the position provided there are candidates for SecretaryCan reapply for the same position after either a one term waiting period or holding another office positionRequirements / preferences:To be considered for the position, candidates will submit written reasons for wanting the position and ideas about how to promote the growth of the Club or improve the functions of the club.Must be an Iowa River Disc Golf Club member in the year the election is being held for the position.Does not have to be an active PDGA member.
Treasurer – Reports to: Iowa River Disc Golf Club Board of DirectorsResponsibilities:Deposit and disburse funds to conduct Club business.Maintain records of all receipts and expenditures.Prepare a financial report to be reviewed and approved by elected Board Members at regularly scheduled Board meetings. Prepare end of year financial reports.Maintain a relationship with the bank.Ensure signatures are on file for Board members with signing rights.Maintain a “notebook” of positional accomplishments and action items.In coordination with the Secretary, maintain the club membership list and record membership dues received. Length of term:Two yearsTerm starts in odd numbered yearsLimit of 2 back-to-back terms in the position provided there are candidates for TreasurerCan reapply for the same position after either a one term waiting period or holding another office positionRequirements / preferences:To be considered for the position, candidates will submit written reasons for wanting the position and ideas about how to promote the growth of the Club or improve the functions of the club.Must be an Iowa River Disc Golf Club member in the year the election is being held for the position.Does not have to be an active PDGA member.
Communications Director – Reports to: Iowa River Disc Golf Club Board of DirectorsResponsibilities:Develop and inform media contacts about local tournaments and other Club business.Write stories about Club business for Club website or social media.Monitor email for the Club.Maintain a “notebook” of positional accomplishments and action items.Length of term:Two yearsTerm starts in even numbered yearsLimit of 2 back-to-back terms in the position provided there are candidates for Communications DirectorCan reapply for the position after one term out of the positionRequirements / preferences:To be considered for the position, candidates will submit written reasons for wanting the position and ideas about how to promote the growth of the Club or improve the functions of the club.Must be an Iowa River Disc Golf Club member in the year the election is being held for the position.Does not have to be an active PDGA member.
Board Member at Large: Two Positions – Reports to: Iowa River Disc Golf Club Board of DirectorsResponsibilities:Determined by the President and Vice President each year based on the needs of the Club.Maintain a “notebook” of positional accomplishments and action items.Length of term:One yearTerm starts annuallyLimit of 2 back-to-back terms in the position provided there are candidates for Board Member at LargeCan reapply for the same position after either a one term waiting period or holding another office positionRequirements / preferences:To be considered for the position, candidates will submit written reasons for wanting the position and ideas about how to promote the growth of the Club.Must be an Iowa River Disc Golf Club member in the year the election is being held for the position.Does not have to be an active PDGA member.
Code of Ethics
We, as members of the IRDGC Board, dedicate ourselves to carrying out the mission of this organization. We will do the following:
1. Recognize that the chief function of the IRDGC Board at all times is to serve the best interests of our constituency: the members of the Iowa River Disc Golf Club.2. Accept as a personal duty the responsibility to keep up-to-date on emerging issues and to conduct ourselves with professional competence, fairness, impartiality, efficiency, and effectiveness.3. Respect the structure and responsibilities of the board, provide it with facts and advice as a basis for its making policy decisions, and uphold and implement policies adopted by the board.4. Keep the community informed about issues affecting it.5. Conduct our organizational and operational duties with positive leadership exemplified by open communication, creativity, dedication, and compassion.6. Exercise whatever discretionary authority we have under the law to carry out the mission of the organization.7. Serve with respect, concern, courtesy, and responsiveness in carrying out the organization’s mission.8. Demonstrate the highest standards of personal integrity, truthfulness, honesty, and fortitude in all our activities in order to inspire confidence and trust in our activities.9. Avoid any interest or activity that is in conflict with the conduct of our official duties.10. Respect and protect privileged information to which we have access in the course of our official duties. 11. Strive for personal and professional excellence and encourage the professional developments of others.
Board Meetings:The Board will meet at a minimum of six times annually; in person or virtually.At each meeting the President, or in the President’s absence the Vice-President, is in the chair and controls the meeting pace and adjournment.Board agendas and minutes are distributed in a timely manner.
Decision Process:When making decisions the following applies:A quorum for the transaction of business of the Board of Directors is a majority.Decisions are made based on a majority vote of those members present except as noted or required.Issues requiring a majority vote of the Board may be polled on the current messaging platform and confirmed in writing in the following monthly meeting minutes.A motion must be made to vote on an item.The motion must be seconded to conduct the vote.If needed, provide a period for discussion of the topic to be considered. Following the discussion period, the vote is then taken, and results are recorded by the Secretary.Without a quorum, the vote will either be delayed until the next Club meeting, or if the decision cannot wait, be conducted via an email that includes all Board Officers.
Elections:The President and Treasurer will be elected in even years for 2-year terms to begin in the odd numbered years.The Vice President, Secretary, and Communications Directors will be elected in odd years for 2-year terms to begin in the even numbered years.Both Member at Large positions will be elected annually for one-year terms.Elections will take place annually beginning mid-October and ending November 1.The Club members who will be voting need to be paid members by the beginning of the voting period.By October 1, members desiring to run for any open Board position must submit written reasons for wanting the position and ideas about how to promote the growth of the Club.By October 15, current Board members must approve candidates on the ballot to ensure Mission Statement continuity.Candidates must be an IRDGC member in the year the election is being held for the position.Candidates are in good standing with the IRDGC.Candidates meet the standards outlined in the Code of EthicsThe President will coordinate the election process (ballots) and direct the completed member ballots to either the Secretary or Treasurer depending upon which position will handle that task.When the Treasurer position is up for election, the Secretary and Vice President will verify and count the votes.When the Secretary position is up for election, the Treasurer and President will verify and count the votes.Ballots will not need to be sent out if all open positions have only 1 candidate each. An email to the members explaining that the elections were uncontested will suffice to provide notice of the election results.Results will be announced by reporting percentages rather than vote counts.Elected board members will take office on January 1 of the year following the election.
Succession Planning:Succession planning will be supported by the following activities:Newly elected board members prepare for their office by learning about their responsibilities November through December before starting their term in January.The President is responsible for the overall development and supervision of board member training. This will include a review of a board member notebook outlining position responsibilities and discussions with the outgoing officeholder.
Coordinator GuidelinesRegarding Coordinators:Coordinator positions are voluntary assignments, not elected positions.The Officers are assigned and act as liaisons to designated Coordinators.The President can appoint members to a Coordinator position that may span multiple years to perform a special function.The President can appoint members to a temporary Coordinator position to perform a special function. Once the function is completed the Coordinator position is dissolved.
Leaving the Board:The following rules apply:The Board member wishing to resign must do so in person at a board meeting or writing to the President of the Club.Board members are subject to termination if their conduct is detrimental to the Club as determined by a majority vote of the Board.Should the President be unable to perform his/her duties, the Vice President assumes the responsibilities of the office.Should a vacancy occur, the Board appoints a member to fill the term of the resigning member with a majority vote from the active Officers of the Board.
Termination of Board Member:Board Members will be terminated or suspended if:Their conduct is detrimental to the Club as determined by the remaining Board members using the Code of Ethics as a guide.The termination or suspension can be reviewed by the remaining Board of Directors after a period of two years either by petition from the terminated or suspended individual or at the Board’s own discretion.
Indemnification:The Club shall, in accordance with the Articles, indemnify and hold harmless each Officer now or hereafter serving the Club or any subsidiary thereof.
Membership and Dues:Membership is open to anyone who supports the mission and the vision of the Club, subscribes to the bylaws and pays the annual dues.Members of the IRDGC strive to demonstrate high standards of personal integrity, truthfulness, honesty, and fortitude in all Club activities in order to inspire confidence and trust in other members.A member has the right to hold office, vote in elections, and be eligible for all rights and privileges of the Club, no matter the level of Membership tier they purchased as long as they are a member in good standing and they meet the standards outlined in the Code of Ethics. The Board of Directors determines the club dues and the various membership packages.Annual dues are payable at the beginning of each fiscal year or whenever members decide to join the Club.Dues paid by any member are non-refundable and non-transferable.
Termination of membership:Members will be terminated or suspended if:Their conduct is detrimental to the Club as determined by a majority vote of the Board. The termination or suspension can be reviewed by the Board of Directors after a period of two years either by petition from the terminated or suspended individual or at the Board’s own discretion.After agreement from the Board, a member whose status has been suspended or terminated can be reinstated when they pay their dues to the Club.
Club Finances:The following rules apply:The fiscal year will run from January 1 to December 31.The Board of Directors approves the budget for known projects in January.All expenses over $50 require prior approval of the Board.An internal audit by a qualified Club member will be carried out annually. An audit report is made to the Board of Directors within ninety days of the end of the fiscal year.The Treasurer, President and Vice President will have access to the Club bank account.Two signatures are required on a check written against the Club bank account.Debit card purchases do not require a second person to verify the purchase, but rather the receipts for previously approved expenditures over $50 will be given to the Treasurer or stored in the Club Google Drive.
Expenses:The following define the guideline for reimbursement of expenses:Board members and their coordinators are authorized to incur expenses $50 or above only as approved in the annual budget or by a vote.Expenses below $50 do not require Board approval, with the expectation that the Officer or Coordinator will be reimbursed for their purchases.
Revisions:These Bylaws may be altered, amended, or repealed and new bylaws may be adopted by majority vote of the Directors at any regular meeting or at any special meeting, if at least five (5) business days written notice is given of intention to alter, amend, repeal, or to adopt new bylaws at the meeting.
Preliminary Bylaws Version Revision Date Revised Byv1.1 12/7/2021 Andy Hamerv1.2 12/15/2021 Andy Hamerv1.3 12/21/2021 Jeff Harperv1.4 1/10/2022 Andy Hamerv1.5 1/12/2022 The Club (first approved by Club Board 2/9/2022)v1.6 12/7/2022 The Clubv1.7 5/31/2023 The Clubv1.8 1/3/2024 The Clubv1.9 10/2/24 The Club